For event organisers · Conference & B2B event agendas

One agenda, three views — and they never disagree.

Enter each block once: time, room, audience, owner, status. Agenda Master draws the rest — the visual day grid your client reads, and the executive cheat sheet that explains every block. Move a session once. Every view follows. Nothing is copied anywhere, ever.

You send the client a link, not an attachment. It is always the current agenda. That is the whole product.

Test it free — no account → Own It 99 € - One-time purchase

Built from real agendas / 25+ years of event workWorld championships, corporate conferences

Conference audience during a plenary session

Three audiences, one agenda: planners, clients, executives.

Three things it does

Three jobs. Nothing else.

It keeps three views in sync

Edit the master table; the visual agenda and the cheat sheet redraw from it live. There is no second copy to forget and no overview grid to redraw at midnight. Move one session — every view follows.

It catches the clash before the client does

Two blocks in one room at one time turn red the instant it happens. Type "14;00" with a semicolon and it still reads 14:00 — in a spreadsheet that goes in as text, the sort breaks quietly, and the printout goes out anyway.

It shows what's approved and what's owed

Every block is Draft, In review, Approved or Cancelled. One bar shows how much the client has signed off. The cheat sheet shows what leadership still owes before the steering call — filter to it and print exactly that.

Don't take my word for it. Break the demo.

The free test is the full tool on a real example: a five-day group conference, 31 agenda blocks, parallel sessions and a filled-in executive cheat sheet. Move a session and watch the visual agenda redraw itself. Type "14;00" and watch it behave.

Open the free test →

No account. No email. Nothing saves. Two minutes tells you more than this page can.

Excel vs Agenda Master

The same seven jobs. Side by side.

The job	Your spreadsheet	Agenda Master
Keeping the views in sync	A master schedule, an overview grid and an event-app template — the same agenda typed three times. Move one session, redraw the grid by hand.	One master table. The visual agenda and the cheat sheet draw from it live.
A time like "14;00"	Filed as text with a semicolon. The sort breaks quietly and the printout goes out anyway.	Read as 14:00, written clean, sorted right — every time.
The date in every row	=$C$9. Delete row 9 and Wednesday becomes #REF! on all forty rows at once.	The day is the day. There is no cell to point at, so nothing to break.
Moving a parallel session	Un-merge, re-merge across three columns, and pray. Fifteen minutes for a 30-minute change.	Change the time. The visual view redraws the lanes automatically — no merged cells involved.
The executive brief	A fourth document, updated last week, maybe. Nobody's sure it matches the schedule.	A cheat sheet drawn from the same table: purpose, key message, what leadership still owes.
The client's copy	An email attachment — one version behind the moment you press send.	A view-only link into the visual grid. Always the current agenda. They change nothing.
Which version is approved	"The Wednesday" — approval lives in an email thread and the file is Kopio_…_v07042026.xlsx.	Approval status per block, on the block. No email archaeology.

See the difference in the free test →

You know this file

The same agenda in three sheets. The client just approved the wrong one.

The master schedule, the merged-cell overview grid and the event-app template — the same agenda, typed three times. Move one session and you redraw the grid by hand.
Afternoon coffee starts at "14;00" — a semicolon. The morning session at "12:0". Sorting broke quietly; the printout went out anyway.
The date cell in every row is =$C$9. Delete row 9 and Wednesday becomes #REF! — on all forty rows at once.
Parallel sessions in the overview are merged cells across three columns. Shifting one by 30 minutes is fifteen minutes of un-merging, re-merging and praying.
The client approves "the Wednesday" — but which version? The status lives in an email thread, the file is called Kopio_ …_v07042026.xlsx, and nobody is quite sure.

These are not invented examples. They are lines from agendas that ran world championships and corporate conferences. The logic in them was right the whole time — times, rooms, audiences, owners, status. The copies were the problem. Agenda Master keeps the logic and deletes the copies.

📄 Kopio_ Conference_Executive Sheets_v07042026.xlsx — "Kopio_": a copy of a copy

📄 Master Schedule_v16062025-2.xlsx — the "-2" after version 16.6.

📄 backup_1.2. Master Schedule_VER29082016.xlsx

The same agenda maintained in3 sheets + the event app

Afternoon coffee, start time"14;00" — a semicolon

Date formula in every row=$C$9 — delete row 9, pray

Moving a parallel sessionun-merge, re-merge, redraw

Approval statusan email from Tuesday, probably

Who it is for

Built for the person who sends the agenda to the client.

Agenda Master is for the producer whose agenda is a document other people read and approve — a client, a board, a room full of executives — and who gets asked "is this the latest one?" in every meeting.

This is for you if

You produce conferences, corporate events or summits and the agenda is the document the client and executives read
You maintain the agenda in several places — a master schedule, an overview grid, an event-app template — and dread moving anything
You present the agenda for approval and keep getting asked "is this the latest one?"
You want the client and co-organisers to see the current agenda without emailing attachments

This is not for you if

You need a production rundown: cues, stage calls, supplier tasks. That's Rundown Master — this stays clean enough to send a CEO
You need multi-user simultaneous editing today — one owner edits, everyone else views live
Your three sheets never fall out of sync. Then keep them. You are the exception

What is included

One source table. Three views.

The Agenda Master table is the planner's home: one row per block, with start, end, type, audience, room, owner, status and an update note. Block IDs assign themselves — WED-001, WED-002 — and rows sort by time.

The Visual Agenda is the client's view: days as columns, time down the side, every block coloured by type, parallel sessions side by side. The Cheat Sheet is the executives': one card per block with its purpose, key message and the input leadership still owes.

Unlimited events, days and agenda blocks
Visual day grid + executive cheat sheet, drawn live
Auto block IDs, computed durations, room-clash flags
Approval tracking per block + update notes
Your own columns — PAX, catering, anything
Block library with battle-tested durations
Present mode for meetings and lobby screens
Two view-only share links: planning + client
A3/A4 PDF · CSV that fills your event-app template clean
Runs in the browser — laptop, tablet, phone. Nothing to install
All updates to the current version included

Agenda Master. Nordic Group Conference 2026 Approved 24/29 ▶ Present

ID	Start	End	Block	Room	Owner	Status
WED 10.6. · CONFERENCE DAY 1 8:00–22:00 · 11 BLOCKS
WED-002	8:30	9:30	Opening session	Grand Hall	Client	In review
WED-003	9:30	10:30	Coffee & icebreaker workshops	Garden Hall	Event team	Approved
WED-004	10:30	12:00	Business unit sessions — round 1	Breakouts 1–7	Team leads	Approved
WED-005	12:00	13:00	Conference lunch	Garden Hall ⚠	Event team	Approved
WED-009	18:30	19:30	Evening concert — live orchestra	Grand Hall	Event team	Approved

Also included

Present: the agenda meeting, on one screen.

Full-screen view for agenda meetings and event-day lobby screens: one day at a time, large type, live clock, the current block highlighted as it happens. Nobody reads a spreadsheet off a wall. This they read.

Between meetings, 🔗 Share makes two view-only links — the full planning table for co-organisers, the visual day grid for the client. The whole agenda travels inside the link. No account needed, nothing to install.

See it in the free test →

Agenda Master. Wed 10.6. — Conference day 1 10:47:12

WED 10.6. · CONFERENCE DAY 1 · AGENDA

8:30–9:30 · Opening sessionGrand Hall

9:30–10:30 · Coffee & icebreakerGarden Hall

10:30–12:00 · Business unit sessionsBreakouts 1–7

12:00–13:00 · Conference lunchGarden Hall

18:30–19:30 · Evening concertGrand Hall

19:30–22:00 · Gala dinnerGarden Hall

Proof

An event director built this. Not a software company.

I'm Jesse Kiuru. I help event organisers and host cities bid, plan and run better events. Event director of the Lahti 2017 FIS Nordic World Ski Championships. Currently structuring the Winter World Masters Games 2028.

Agenda Master exists because I kept this file for ten years of events — a master schedule, a hand-drawn overview grid and an executive cheat sheet, all describing the same days, every change meaning three edits and a hope that the client read the newest one. The examples on this page are from my own files. That is the proof this tool stands on: the problems are real, because they were mine.

270,000spectators, Lahti 2017

3,000workforce coordinated

25+ yrschampionships to conferences

Price

€99. Once. That's it.

One agenda sent to a client in the wrong version costs a correction email and a little trust. One parallel session redrawn by hand costs an evening. This costs less than either. Test first — buy when it earns its place.

Agenda Master · Full version

€99 one time · no subscription

Unlimited events, days and agenda blocks
One master table — visual agenda and cheat sheet drawn from it live
Auto block IDs, computed durations, room-clash flags
Approval tracking per block + update notes
Your own columns — PAX, catering, anything
Block library with battle-tested durations
Present mode for meetings and lobby screens
View-only share links (planning + client) · A3/A4 PDF · Excel/CSV · all updates included

Get Agenda Master · €99 → or test it free first — no account, 2 minutes

Pairs with Rundown Master: Agenda Master sells the event to the client, Rundown Master runs the show minute by minute. Six tools in the toolbox — any three for €199.

Questions

Asked before buying.

Can't I just build this in Excel?

You can. I did, for ten years — a master schedule, an overview grid, a cheat sheet, all the same days. The logic was right the whole time; what broke was keeping three copies in sync. If your sheets never fall out of step, keep them. This is for everyone else.

Do I need to install anything?

No. Agenda Master runs in the browser — laptop, tablet or phone. Your events save automatically to your account.

Is this a production rundown?

No, and on purpose. The agenda answers what happens, when, where and for whom — the version you show clients and executives. Cues, supplier tasks and stage calls belong in Rundown Master. Agenda Master stays clean enough to send to a CEO.

Can the client edit the agenda?

No — and that's the feature. The client gets a view-only link that opens straight into the visual day grid. They see the current agenda, always; they change nothing. Approvals happen per block in your master table, where you can point at them.

We use an event app. Does this replace it?

No — it feeds it. The CSV export carries date, start, end, session title, room and description in clean columns, so filling the event-app template stops being a third manual copy of your agenda.

What does "free test" mean exactly?

The full tool on an example event — five days, 31 blocks, parallel sessions, a filled-in cheat sheet. Move a session and watch the visual agenda redraw itself. Nothing saves — 100 people can test at once and never see each other's changes.