Conference Event Desk | Conference planning app
Conference Event Desk
Conference planningpreparingrunning app

Looks like you do this every week.

For anyone who organises a conference once or twice a year, on top of their real job. Programme, budget, schedule and checklists in one place. Change something once and it updates everywhere, so nothing gets missed on the day.

Try it free for 7 days → See how it works ↓
  • 27 € a month. Only the months you organise.
  • 7 days free. Nothing charged before day eight.
  • Cancel any month. Your work exports to Excel and PDF.
Jesse Kiuru built it to run his own conferences.
Jesse Kiuru working on his laptop at a conference venue during build-up
One conferenceeverything in one app
Venue planner: room layout with 420 theatre seats Rundown: the show minute by minute with cues Dashboard: participants, budget, tasks and next milestones
The problem

Right now your conference lives in ten different places.

A budget in Excel. The programme in Word. Speaker details in emails. A runsheet nobody updated. And the rest in your head.

Then a speaker moves from 10:30 to 14:00. You fix the programme but forget the runsheet. On the day, the microphone is ready at the wrong time, in front of your boss.

Why it keeps happening You do this once or twice a year. There's no routine, so you start from zero every time and carry it all in your head.
Your conference today
XLSXBudget_2027_v7_FINAL_2
DOCXProgramme_draft (3)
MAILRE: RE: RE: catering numbers
XLSXSpeakers_confirmed_OLD
PDFrunsheet_print_THIS
One change. Four files to fix. Miss one and everyone sees it.
The solution

Conference Event Desk puts the whole conference in one app.

Every part of your conference is connected. Change something once and the programme, budget, schedule and checklists all follow. The app also shows what needs doing this week, so you always know the next step.

1

Set the basics once.

Date, venue, number of guests and goals. Every part of the app uses them.

2

Build the programme.

Paste in what you have. The budget, schedule and checklists follow it.

3

Follow the next step.

The app shows what this week needs. On the day, the plan is on your phone.

Conference programme in Conference Event Desk
What changes for you

Your conference runs without surprises. You look like a pro.Your client sees a pro.Your boss sees a pro.

You answer your boss on the spot.

Where's the budget? Who's confirmed? It's all on one screen, so you answer in the meeting.

Budget overview

Nothing slips through.

A timeline counted back from the event day and checklists that fill themselves. You always know what this week needs.

Timeline

Everyone works from the same version.

Share the current programme with speakers, suppliers and helpers. Nobody calls you to ask which one is right.

Checklists

On the day, it's all on your phone.

The day's plan, the runsheet and the phone numbers. You spend the day with your guests.

The day's plan
Jesse Kiuru
Who built it

I built it for my own conferences.

I've organised events for 25 years, more than 100 of them. These days I mostly do other things. So when a conference comes along, I'm the once-a-year organiser too.

My conferences ran on spreadsheets for years. It worked, but only when I was the one running it. So I built the app I wanted, and now I use it myself.

The event scored 4.66 out of 5. My spreadsheets did not. Peikko Conference, June 2026. 300 participants, 30+ countries, 50+ sessions, 6 venues.
Is it for you?

Made for people who organise on the side.with agile teams.premium events.

It's for you if

  • You're an assistant or office manager who was handed the annual conference.
  • You're a freelancer whose client asked you to run their event.
  • You run an association or a small business and organise the seminar or members' day yourself.

It's not for you if

  • You're an event agency with a full-time team and your own systems.
  • You need ticketing or registration. Keep what you use for that. This is where you plan and run the event.
Price

Pay only for the months you're organising.

A conference needs a few months of planning. Start the month the work starts and cancel when the event is over.

Essentials

27 € / month + VAT

Everything you need to plan and run one conference: programme, budget, schedule, checklists, speakers, catering, the rundown and the event-day plan.

Try it free for 7 days

Full The whole app

39 € / month + VAT

Everything in Essentials, plus the venue planner, guest journey, partner commitments, printable crew packs and the final event report.

Try it free for 7 days
7 days free, nothing charged before day eight Cancel any month Switch plan any time, nothing is deleted Export to Excel and PDF
Questions

Questions and answers.

What's inside the app?

Every page has one job. They follow the order a conference is built in: plan, prepare, deliver, wrap up.

Start

  • Dashboard. Where you are, what needs attention and the next milestones.

Plan

  • Event settings. Date, venue and guest count, set once. Every page uses them.
  • Event brief & goals. Why, for whom, what and where on one page, with your goals. Share it with your boss or client.
  • Roles. Who is responsible for what, so every task has an owner.
  • Timeline. Milestones counted back from the event day.
  • Budget. Income and costs in one view, so you always know where you stand.
  • Agenda. The programme. The schedule, checklists and runsheet follow it.
  • Journey. Full What your guests experience, from the invitation to the follow-up.

Prepare

  • Spaces. Rooms and setups for each part of the programme.
  • Venue. Full Draw the room, place seats and tables, and see the capacity. Export the order list.
  • Catering. Orders and guest numbers for every meal and break.
  • Speakers. Slots, travel and confirmations.
  • Materials. Print and signage.
  • Logistics. Hotels, transport and parking.
  • Contacts & suppliers. Every supplier and contact in one list.
  • Quotes. Offers side by side, and the one you chose.
  • Commitments. Full Everything you promised partners, sponsors and speakers.
  • Checklists. Tasks by area, with owners and dates.

Deliver

  • Today. One screen for the event day.
  • Rundown. The show minute by minute, with mic, screen, music and light cues.
  • Daily runsheet. The flow of each day, from build-up to teardown.
  • Phone list. Team, suppliers and speakers in one list.
  • Packs (PDF). Full Printable packs for the venue, AV, speakers and client.

Wrap up

  • Event report. Full Goals against actuals, the money and the lessons. Next year's edition starts from it.
Who is it for?

Anyone who organises a conference once or twice a year on top of their real job. Assistants and office managers who were handed the annual conference. Freelancers whose client asked them to run an event. Associations and small businesses running their own seminar or members' day.

Do I need event experience?

No. The app follows the order a conference is built in, and the Dashboard shows the next step. You don't have to know what comes next. The app does.

How do I get started?

Set the date, the venue and the number of guests. Paste in the programme you already have. Add the costs and quotes you know. From there the app shows what this week needs.

Can I share it with my boss, client or team?

Yes. Share the brief and the programme with a link, so everyone sees the current version. Print PDF packs for the venue, AV, speakers and client.

Can I run more than one conference?

Yes. Each conference has its own space in the app. Switch between them at the top of the screen.

What happens after the event?

Fill in the event report: goals against actuals, the money and the lessons. When the next edition comes, you start from this one instead of from zero.

I organise one conference a year. Why monthly?

You only need the app while you're planning. A conference takes a few months. Start the month the work starts, cancel when the report is done, and come back next time.

Essentials or Full?

Essentials (27 €) covers every page above except the five marked Full. Full (39 €) adds the venue planner, guest journey, partner commitments, crew packs and the event report. Start with Essentials and switch when you need more. Switching never deletes anything.

Why do you need my card for the trial?

So the app keeps working if you stay. Nothing is charged for seven days. Cancel before that and you pay nothing.

Can I get my data out?

Yes. Export to Excel and PDF whenever you want. Your work is yours.

Plan your next conference in one app.

Set the basics today. The app shows you the next step. Your boss sees someone who does this every week.

Try it free for 7 days → Then 27 € a month + VAT. Cancel any month.

Conference Event Desk. The conference planning app, 27 € a month.

Try it free for 7 days